How To Write The Perfect Follow Up Letter: Samples & Tips

What Is A Follow Up Letter?

A follow up letter is a correspondence sent after an initial business contact, networking event, or after submitting a resume or job application. It can be used to thank the recipient for their time and interest, to show continued interest in a position, or to request an informational interview. Follow up letters can be sent via snail mail or email, although email is the more common method of communication.

Follow up letters are a great way to maintain a relationship with a potential employer and show that you’re interested in a position or opportunity. Sending a follow-up letter also demonstrates your professionalism and allows you to reiterate your qualifications for a job or opportunity. Plus, it shows your willingness to go the extra mile and can make you stand out from other candidates.

When To Send A Follow Up Letter

You should send a follow up letter after any important contact or event, such as after a job interview, after a networking event, or after submitting a resume or job application. Be sure to time your follow up letter appropriately. If you send a follow up letter too soon, you may come off as too eager, and if you send it too late, the opportunity may have already been filled.

It’s important to remember that there’s no one-size-fits-all approach to follow up letters. The timeline and content of your letter should depend on the context of your initial contact. If you’re unsure of when to send your follow up letter, consider asking the recipient during your initial contact.

Samples Of Follow Up Letters

Follow Up Letter After A Job Interview

Dear [Name],

I hope this message finds you well. I wanted to reach out to thank you for taking the time to speak with me about the [Position] position at [Company]. I greatly appreciate your willingness to meet with me, and I’m excited about the potential opportunity to join your team.

During our conversation, I was particularly impressed with [something you discussed]. I think my skills and experience as a [describe your relevant experience] would be an asset to the company. I’m confident that my qualifications and interest in the role make me an ideal fit for the position.

I look forward to hearing from you and learning more about the opportunity. Please don’t hesitate to contact me if you have any questions. Thank you for your time and consideration.

Sincerely,

[Your Name]

Follow Up Letter After Submitting A Resume

Dear [Name],

I hope this message finds you well. I recently applied for the [Position] position at [Company], and I wanted to follow up to express my interest in the role. I’m confident that my qualifications and experience make me an ideal fit for the job.

I’ve included a copy of my resume for your convenience. I’m passionate about [describe your relevant experience] and I think my skills and experience are an asset to the team. I look forward to hearing from you and learning more about the opportunity. Please don’t hesitate to contact me if you have any questions.

Thank you for your time and consideration.

Sincerely,

[Your Name]

Follow Up Letter After A Networking Event

Dear [Name],

I hope this message finds you well. I wanted to reach out to thank you for taking the time to speak with me at [Event Name] yesterday. I greatly appreciated your willingness to meet with me, and I enjoyed learning more about [something you discussed].

During our conversation, I was particularly impressed with [something you discussed]. I think my skills and experience as a [describe your relevant experience] would be an asset to the team. I’m confident that my qualifications and interest in the role make me an ideal fit for the position.

I look forward to hearing from you and learning more about the opportunity. Please don’t hesitate to contact me if you have any questions. Thank you for your time and consideration.

Sincerely,

[Your Name]

Tips For Writing A Follow Up Letter

When writing a follow up letter, it’s important to keep a few key things in mind. First, be sure to time your follow up letter appropriately. If you send a follow up letter too soon, you may come off as too eager, and if you send it too late, the opportunity may have already been filled.

It’s also important to keep your letter brief and to the point. Don’t repeat the same information you included in your resume or initial contact, and don’t reiterate your qualifications. Instead, focus on what you discussed during your meeting, and be sure to thank the recipient for their time and interest.

Finally, be sure to proofread your letter for any errors. Even the smallest mistake can hurt your chances of getting a job or opportunity. If you’re not sure if your letter is ready to send, consider asking a friend or family member to read it for you.

Following these tips can help you create an effective follow up letter that will help you stand out from other candidates. Good luck!

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