How To Calculate Percentage In Excel Sheet
How To Calculate Percentage In Excel Sheet – Besides formulas, another way to perform mathematical calculations in Excel is through functions. Statistical functions apply a mathematical procedure to a group of cells in a worksheet. For example, the SUM function is used to add the values contained in a range of cells. A list of commonly used statistical functions is given in Table 2.4 “Commonly Used Statistical Functions”. Functions are more efficient than formulas when you apply a mathematical procedure to a group of cells. If you use a formula to add values to a range of cells, you must add each cell location to the formula one at a time. This can be very time consuming if you need to add values to several hundred cell locations. However, using the function you can highlight all the cells that contain the values you want to sum in one step. This section shows the various statistical functions we include in the Personal Budget Workbook. In addition to showing functions, this section also discusses percentages of total calculations and the use of absolute references.
Average number of a group of numbers (half the numbers in the group are above the median and half the numbers in the group are below the median)
How To Calculate Percentage In Excel Sheet
The SUM function is used when you need to calculate the total of a range of cells or a selected group of cells on a worksheet. For the Budget Details worksheet, we use the SUM function to calculate the total for row 12. It is important to note that there are several methods of adding functions to a worksheet, which will be demonstrated in the remainder of this chapter. . Below is how to add a task to a worksheet by typing it into its cell location.
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Figure 2.11 “Adding the AMOUNT Function to the Budget Details Worksheet” shows the appearance of the AMOUNT function added to the Budget Details worksheet before the ENTER key is pressed.
As shown in Figure 2.11, “Adding the SUM Function to the Budget Details Worksheet,” the SUM function was added to cell C12. But this function is also needed to calculate the totals for the Annual Spend and LY Spend columns. Because of relative context, functions can be copied and pasted into these cell locations. Relative referencing serves the same purpose for functions as it does for formulas. The following shows how the entire line is filled:
Figure 2.12, “Results of the SUM Function on the Budget Details Worksheet,” shows the output of the SUM function added to cells C12, D12, and E12. Additionally, the percentage change formula was copied and pasted into cell F12. Note that this version of the budget represents a 1.7% reduction in planned spending compared to last year.
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If you plan to use a numeric function on a range of cells in a worksheet, make sure that the two cell locations are separated by a colon, not a comma. If you enter two cell positions separated by commas, the function produces output, but it applies only to the two cell positions rather than to a range of cells. For example, the SUM function shown in Figure 2.13, “The SUM Function to Add Two Cell Locations,” only adds the values in cells C3 and C11, not the range C3:C11.
Since the total is added in row 12 of the Budget Details worksheet, the percentage of the total calculation can be added in column B starting in cell B3. Percentage of Total Displays the percentage of each value in the Total Annual Expenses column in cell D12. However, after creating a formula, you must turn off Excel’s relative reference feature before copying and pasting the formula into the remaining cell locations in the column. Turning off Excel’s relative reference feature is done by using an absolute reference. The following steps explain how this is done.
Figure 2.14, “Adding a formula to calculate a percentage of the total” shows a completed formula that calculates the percentage that annual household utility spending makes up of annual budget spending (see cell B3). We usually copy this formula and paste it in the range B4:B11. However, because of the relative references, both cell references are incremented by one row when the formula is pasted into the cells below B3. This formula works for the first cell reference in (D3), but not for the second cell reference (D12). Figure 2.15 “Error from #DIV/0 relative referencing” shows what happens when we paste the formula in its current position in the range B4:B12. Note that Excel generates the #DIV/0 error code that appears in a cell that contains a formula or function that attempts to divide by zero. error code. This means that Excel is trying to divide the number by zero, which is impossible. Looking at the formula in cell B4, you can see that the first cell reference was changed from D3 to D4. This is good because we now want to divide the annual insurance cost by the total annual cost in cell D12. But Excel also changed the D12 cell reference to D13. Because cell location D13 is empty, the formula generates error code #DIV/0.
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To eliminate the divide-by-zero error shown in Figure 2.15 “#DIV/0 Error from Relative Referencing,” we need to add the absolute reference to cell D12 to the formula. An absolute reference prevents Excel from using a relative reference to replace a cell reference used in a formula or function; An absolute reference is applied to a cell reference by inserting a dollar sign ($) before the column letter and row number. Changing the cell reference in the formula prevents the relative reference. Also called as
Figure 2.16 “Adding an absolute reference to a cell reference in a formula” shows the percentage of the entire formula with an absolute reference added in D12. Note that in cell B4, the cell reference remains D13 instead of D12, as shown in Figure 2.15 “#DIV/0 Error from Relative Referencing”. You will also notice that the percentages have been calculated in the remaining cells of the column and that the division by zero error is now gone.
The next function we will add to the Budget Details worksheet is the COUNT function. The COUNT function is used to determine how many cells in a range contain numeric entries. In the Budget Details worksheet, we use the COUNT function to count the number of budgeted items in the Annual Expenses column (column D). Here’s how to add a COUNT function to a worksheet using the LIST function:
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Figure 2.17, “Using the function list to add the COUNT function” shows the function list box that appears after the COUNT functions 2 and 3 run. The function list provides an alternative method of adding functions to a worksheet.
Figure 2.18 “Completed Count Function on Budget Details Worksheet” shows the output of the COUNT function after pressing ENTER. The function counts the number of cells in the range D3:D11 that contain a numeric value. A result of 9 shows that 9 categories are planned for this budget.
The next function we’ll add to the Budget Details worksheet is the Average function. This function is used to calculate the arithmetic mean of a group of numbers. In the Budget Details worksheet, we use a function to calculate the average of the values in the Annual Expenses column. We add it to the worksheet using the function library. The following steps explain how this is achieved.
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Figure 2.19, “Selecting an Average Function from the Function Library” shows how a function is selected from the Function Library on the Formulas tab of the ribbon.
Figure 2.20 “Function Arguments Dialog Box” shows the Function Arguments dialog box. This is displayed after selecting a function from the function library. The dialog collapse button is used to hide the dialog box so that a range of cells in the worksheet can be highlighted and then added to a function.
Figure 2.21 “Selecting Ranges from the Function Arguments Dialog Box” shows how you can select cell range function arguments from the dialog box when it is collapsed.
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Figure 2.22 “Function Arguments dialog box after defining the cell range for the function” shows the Function Arguments dialog box after defining the cell range for the Average function. A dialog box shows the result of the function before adding it to the cell position. Determines whether this allows you to evaluate the function’s output before adding it to the worksheet.
Figure 2.23 shows the average work completed on the “Average Work Completed” budget details worksheet. The output of the function shows that we spend an average of $1,994 for each category listed in column A of the budget. Calculate this average cost
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