How To Make Time Sheet In Excel
How To Make Time Sheet In Excel – Tracking employee time in an Excel spreadsheet isn’t the easiest way to track payroll hours. For this, you can turn to automated time tracking that seamlessly integrates with your payroll decision. If you’re still shopping around and wondering if spreadsheets are right for you, download one of our free timesheet templates or learn how to create a timesheet in Excel. Below is a step-by-step guide to creating a timeline in Excel.
Every business has different needs. They depend on the type of work you do, how many people you employ, and about a hundred other variables. Therefore, the first step in creating a timesheet in Excel is to determine the salaries and categories that you need to make in order to run your business successfully. This timeline has space for employees to write the following each week.
How To Make Time Sheet In Excel
Your timeline might include columns for yes or no answers to questions (eg, were you injured on the job? Was the project completed?) or space for client signatures.
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Once you know what columns or labels you need in your timeline, it’s time to create a product that works. Here’s how to create a timesheet that any employee can use.
To create an easy-to-read spreadsheet, you must first format it. Expand all cells by expanding cell A first (ours is set to 14.83). Then right-click column A, select Copy, highlight columns L and B, right-click again, select Paste Special, and then select Format.
Enter the business name in cell A1. Center the text in width and height and format the text in font, size (we used size 38) and color, then make it bold. Highlight cells A1 and L1. On the main toolbar, select Merge and Center.
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Add labels such as Employee and Manager (each with a signature and date), start date for this week, standard pay rate, and overtime rate. We used cells A2, A4, F2, F4, K2, K4, E6, H6 and K6.
Select Wrap Text so that the words for this week’s start date, standard pay rate, and surcharge rate do not exceed one cell.
Create a writing or typing path for employees and managers by merging the cells in the cells after each label, then apply a bottom border (from the Borders tool on the Main toolbar). Combine cells A7 and L7 to create a small barrier between the next set of symbols.
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In row 8, create labels for each column: DATE, DATE, HOME/WORK, ENTER TIME, INCOME, INCOME VARIATION, INCOME SELECT, TIME VARIATION, TOTAL (HOURS), THIS JOB (HOURS), HOLIDAY (HOURS), HOLIDAY ( HOURS), and REST (HOURS). TIME IN and TIME OUT are listed twice for lunch breaks.
Fill the row with any color you like and use the border tool to place boxes around the column labels. Center the text and write in bold.
For this weekly timeline, we’ve labeled the cells under SUN with the days of the week starting with Monday in cell A9 and ending with Sunday in cell A15. Center the labels from top to bottom and side to side. Expand lines 8-19 for better reading. Our rows are about 46.00 high. Apply borders to all cells below the label row. Then add thick box borders to better separate the table.
How To Create A Timesheet In Excel (guide With Templates)
If your plan is to print out this template and provide your employees with handwritten timesheet data, you’re almost ready!
The last thing you need to do is set up labels for amounts. In cells G16, G17, and G18, enter the HOURS, RATE, and GRAND TOTAL for this week. Type TOTAL in cell K19. Make these cells any color you like, then center the text and make it bold. Use the Borders tool to make these sections stand out.
Final spit and polish the document by removing any unwanted grid lines. Select the view and uncheck the Gridlines check box.
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This is where we begin to create our spreadsheet magic. If you haven’t deleted or added any days to your spreadsheet, this week’s HOURS should be in cell G16, and TOTAL should be in cell K19.
Follow the instructions in step 5, then highlight cells L16 and H16 in row 18. Change these and cell L19 to gray. Now the fields containing your calculations will be different from other timesheet entries of the employee.
Step 2: Click on cell H16 or click on the cell next to the box labeled Hours this week. In the formula bar, type =SUM(H9:H15) and press Enter. This box now includes any numbers entered in the column labeled TOTAL (HOURS).
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Step 3: Click cell I16. In the formula bar, type =SUM(I9:I15) and press Enter. This field will now include any numbers entered in the column marked LATE TIME (HOURS).
Step 4: Click cell J16. In the formula bar, type =SUM(J9:J15) and press Enter. This box now includes any numbers entered in the column labeled “Sickness (HOURS)”.
Step 5: Click cell K16. In the formula bar, type =SUM(K9:K15) and press Enter. This field now includes any numbers entered in the column labeled DATA (HOURS).
Employee Timesheet In Excel (simple)
Step 6: Click cell L16. In the formula bar, type =SUM(L9:L15) and press Enter. This field will now include any numbers entered in the column labeled REST (HOURS).
Step 7: In cell H17 (or any cell next to RATE), type the employee’s hourly rate. Type the employee’s overtime rate in the box next to it.
If your business offers paid time off (PTO) for sick, holidays, and vacations, complete J17, K17, and L17.
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For example, if your employee earns $10 an hour, your spreadsheet would look like this:
Step 8: Now calculate the subsets. Click on cell H18 (or the cell next to SUB-TOTAL). In the formula bar, type =SUM(H16*H17) and press Enter. This cell shows how much employees are owed by multiplying their total hours worked by the standard wage rate.*.
Step 9: Click cell I18. In the Formula box, type =SUM(I16*I17) and press Enter. This bar now shows how much overtime the employee is owed* by multiplying the employee’s overtime by their overtime pay rate.
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Step 10: Click cell J18. In the formula bar, type =SUM(J16*J17) and press Enter. This bar now shows how much is owed to the employee by multiplying the employee’s paid sick time by the standard pay rate.*.
Step 11: Click cell K18. In the formula bar, type =SUM(K16*K17) and press Enter. This box shows how much the employee owes by multiplying the employee’s paid vacation time by the standard pay rate.*
Step 12: Click cell L18. In the formula bar, type =SUM(L16*L17) and press Enter. This bar shows how much an employee is owed by multiplying the employee’s paid vacation time by the standard pay rate*.
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For example, suppose an employee worked 42 hours this week. Cell H16 should now say 40 and cell I16 should say 2. If your position is correct. H18 says 400, I18 says 30.
Step 13: Finally, we need to calculate the total amount of money. Select cell L19. In the formula bar, type =SUM(H18:L18) and press Enter. This bar now includes five subtotals to show how much money your employee earned in total (before bonuses, taxes, or other deductions).
Think it’s easy? , check out our digital timesheet solution that easily integrates with ADP and other payroll providers. Remember, paper time sheets are a major cause of time sheet errors. An automated time tracking tool like Time saves your business time and money and gives you more peace of mind every time you run payroll.
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This Excel time sheet has space for employees to record their daily work hours and working hours. They have a place to record hours for vacation, sick, or vacation. If your company doesn’t offer paid vacation, you’ll want to record when employees are on vacation or sick so your records are complete. However, on the line called RATE, you want to put 0 in cells J17, K17, and L17 so that the employee does not show his earnings for those hours.
This Excel timesheet template is a basic template for calculating employee wages before deductions such as taxes, Social Security, or Medicare. It also leaves no room for additional income such as bonuses or commissions.
Additionally, if you estimate hours for client projects, you’ll need more robust capabilities than this timesheet offers to track hours for specific projects.
Free Excel Timesheet Templates
Other time tracking solutions include mobile apps, geofencing, scheduling, and more. can also offer advanced features. Such features help employers save time and money in payroll, reducing common problems such as time theft, time card errors, or compliance errors.
Yes, salaried employees must track time. This is more important than good accounting. Employers must maintain a two-year time card for each employee. If there is a dispute over compliance or payment, the company is protected from legal action. In addition, salaried employees can use their time cards themselves
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