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How To Write A Resignation Email Example

Thursday, January 5th 2023. | Sample Templates

How To Write A Resignation Email Example – The most important thing to remember is not to burn your bridges – even if you hope you never see one of your former co-workers again. A good resignation letter can help you there.

Formally, a resignation letter is a way to express your intention to leave your current job. This documents your decision to leave the company while explaining your reasons for doing so. If you can write a good resignation letter, it can also make the process of leaving go smoother.

How To Write A Resignation Email Example

How To Write A Resignation Email Example

Of course, the first step you should take is to have a one-on-one conversation with your boss to let them know that you want to resign.

Free Job Resignation Letter Template

The resignation letter is a formal follow-up to this conversation. Remember, just like your resume, it will likely be part of your employee’s file, so it’s important to leave a good impression.

How To Write A Resignation Email Example

Writing a resignation letter can be a daunting task for some people. That’s why we decided to put together a collection of best practices on how to write a resignation letter here. Read on to learn more about what to include in your letter, when and how to send it.

When you resign from your job, there are resignation etiquettes that you must follow to make it go smoothly. One of the etiquettes is the time you should give your boss to prepare for departure.

How To Write A Resignation Email Example

Free Resignation Letter Templates & Samples

It is standard practice to submit a resignation letter two weeks before settling in the US. If you live elsewhere, you should do a little research to find out what the standard withdrawal period is for your country.

This will give your boss enough time to find your replacement. This will also ensure that you will be able to delegate tasks to a new person or one of your colleagues.

How To Write A Resignation Email Example

You may choose to send your resignation letter early, but please do not send it two weeks in advance. However, if your employment contract specifies the amount of notice you must give, you must follow that.

Resignation Letter Example: Fill Out & Sign Online

Note that your employer is under no obligation to receive two weeks’ notice. Some employers want you to be ready to quit immediately.

How To Write A Resignation Email Example

There are really only two ways to send a resignation letter: in person in the form of a physical letter or via email.

What is best for you will depend on many factors. One is not better than the other. If you have a paperless culture, email can be a good option.

How To Write A Resignation Email Example

Free To Edit And Print Resignation Letter Templates

However, regardless of how you decide to send your resignation letter, make sure you talk to your boss first. This may seem unpleasant but in the long run it is the best way to do it.

A resignation letter is similar to any other business letter, such as a cover letter. This includes a letterhead, 3-4 paragraphs about your resignation, and a signature.

How To Write A Resignation Email Example

Begin your resignation letter by stating your name, position, and all other relevant information. This may seem redundant, especially if you’re working for a small company, but since this letter will be part of your employee’s file, it’s still important. Include information such as:

Free Resignation Letter Template

In the first paragraph of your resignation letter, state your intention to resign along with your position. Make sure you also mention your work deadlines as this will be one of the first questions your employer asks.

How To Write A Resignation Email Example

I would like to inform you that I am resigning from my position at [Company Name], effective [Date].

Tell your future former employer what you learned, what you enjoyed most, or what may have had a special impact on your time there. It’s important to keep this paragraph positive because leaving the workplace on a positive note will make the transition smoother.

How To Write A Resignation Email Example

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I appreciate the professional development opportunities that have been provided to me during [term]. I have enjoyed my time at [Company Name], and am especially proud to be part of such a supportive team.

You might consider adding your next workplace. There are cases where this is appropriate and cases where it is not. For example, it’s a good idea to let your former employer know if you’re changing industries to pursue your passions or if you’re going back to school. However, it may not be appropriate to include this information if you are leading a competition.

How To Write A Resignation Email Example

We encourage you to help make the transition a smooth one. For example, you can write something like this:

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Of course I gave as much help as I could to transfer work duties to my successor. I will also ensure that all my reports are up to date and ready for submission.

How To Write A Resignation Email Example

If this applies to you, you may choose to use the next paragraph to outline your main tasks and unfinished projects.

This will be very beneficial to the former employer and will make the transition easier. However, this section is optional, so you should only include it if you can.

How To Write A Resignation Email Example

The Best Professional Resignation Letter Sample

To ease the transition for my successor, here is a list of my main duties and responsibilities over the past few months:

Your former employer will definitely be impressed if you can avoid being specific in this section.

How To Write A Resignation Email Example

In the last paragraph before the signature, you can choose to include personal contact information, such as an email or phone number. However, this is completely optional and you should only include it if you want to keep in touch with your employer or use it as a resource. You will be the best judge of whether this is a good addition or not.

Resignation Letter Templates

Thank you again for the opportunity to work at [Company Name]. I wish you all the best and hope to keep in touch. You can reach me at [contact info].

How To Write A Resignation Email Example

At the end is your signature. If you hand it in on paper, you must sign it by hand and include your typed name. If you give by email, you should be enough to sign in with the name you typed.

With the resignation letter template above in mind, it’s time to review some resignation letter examples. What they have in common is a focus on the fun part of the experience with the company.

How To Write A Resignation Email Example

Complete The Formal Resignation Letter Sample Thebalancecareerscom And Sign It Electronically

The sample resignation letter below contains useful and relevant information. Short, to the point, and most importantly, very polite.

I would like to inform you that I am resigning as the Content Marketing Manager of XYZ Company effective June 30, 2021.

How To Write A Resignation Email Example

I appreciate the professional development opportunities that have been provided over the past two years. I have enjoyed my time at Company XYZ, and am especially proud to be part of such a supportive team.

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If I can be of any help during this transition, please let me know. I am available to train my replacement, and will ensure all my reports are updated before the last day of work.

How To Write A Resignation Email Example

Thanks again for the opportunity to work at Company XYZ. I wish you the best and look forward to being in touch. You can email me at jwilliams@email.com.

The sample resignation letter below is brief and less informative. You may have many reasons for keeping your letter simple and short. The important thing is to remain professional and polite as before.

How To Write A Resignation Email Example

Immediate Resignation Letters Due To Family Problem In Word Format

Please accept my resignation letter from the position as Content Marketing Manager at Company XYZ. My last day of work is June 30, 2021.

It has been a pleasure working with you and your team for the past two years. In particular, I enjoy tackling extensive copywriting projects as the business has grown. I am very grateful for the opportunity to develop my skills in the field, and thank you for all your guidance and insight. I wish your company every success.

How To Write A Resignation Email Example

Sometimes you want to give yourself a reason to back off. Although this is not a required part of your resignation letter, it is useful in some cases. For example when due to moving, family reasons or career change.

What To Include In A Resignation Letter

I would like to inform you that I am resigning from my position at [Company Name], effective [Date]. I have decided to move to New York to be closer to my family.

How To Write A Resignation Email Example

Thank you again for the opportunity to work at [Company Name]. I wish you the best and look forward to being in touch. You can send an email to [your email address].

I would like to inform you that I am resigning from my position at [Company Name], effective [Date]. Like you

How To Write A Resignation Email Example

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