How To Write A Resignation Email
How To Write A Resignation Email – An email resignation letter template is a written notice of intent to leave a job. It can be sent to a supervisor, HR member or other colleagues who need to know about the impending departure online.
The point of this email is to formalize an employee’s exit plan in writing. If necessary, the email can also offer suggestions for a transition period, such as a change in work responsibilities in the final week or other changes to normal protocol to make it as stress-free as possible.
How To Write A Resignation Email
When writing your email resignation letter, keep in mind that you may need to use this employer as a reference in the future. Although the only information you should include in your email is the date you left your current job, you should use this as an opportunity to maintain a positive relationship with your employer and ensure re-employment.
What To Include In A Resignation Letter
The subject line is the title of the email you are sending. The subject of your resignation email should be simple and to the point so you can be sure it gets noticed. Just say the reason you are writing and your name. You can consult the examples below to get an idea of how your email subject line should read.
Example 1: Two weeks’ notice – John Smith Example 2: Resignation – John Smith Example 3: Notice of resignation – John Smith 2. Greeting/Introduction
Your email should begin with a formal greeting addressed to your employer and be followed by an introductory paragraph stating the exact date you will leave your current position. You may express some regret about your decision, but there is no need to explain why you are leaving or that another opportunity has arisen. However, if you have a special reason for needing to send your resignation letter via email, you may want to mention that here.
Official Resignation Letter
Example #1 Dear Mrs. Alice Newman, It is with a heavy heart that I must now leave the Englishman River Company. I ask you to accept this message as two weeks’ notice of my resignation. My last day of work will be April 13. Example #2 Dear Mr. Tian Zheng, Please accept this message as official notification that I will be leaving my position as Senior Web Developer at Preston Optics on January 3rd. Unfortunately, I am unable to come to the office as I am currently out of the country. I apologize for emailing you my resignation.
As you can see in the two examples above, your introduction should be fairly short. It only needs 1-4 sentences in length
The body of your email will consist of one or more paragraphs, depending on your situation. Here, you should express that you are grateful for the time spent with your current employer. Then you may want to offer additional help to make your departure less awkward. For example, you can help train your replacement. Finally, if you have something that needs to be delivered, picked up, or delivered (vacation receipts, late checks, personal items, office supplies, etc.), ask your employer how you can best arrange to recover the item or the payment owed. Or simply state what action you are going to take.
Immediate Resignation Letters (free Samples)
Example #1 I am truly grateful for the many rewards of working at Teleformat and the opportunity to work with such a great team for 3 full years. When I was hired as a rookie, I was given the time and freedom to fully develop as a developer. I thank you for that. If there is any way I can help with the transition, please let me know. I will be back in town next week to return my company computer and company card to the office before my last day of work. This Thursday I will be able to tell you the exact date that I will return to Tallahassee.
Notice in the example above how the author offers to help the company in the deadline before the employee’s last day of work. They also communicate to arrange for the return of office property.
Example #2 Working with Granada Light Architecture was a great experience. Being able to work remotely has given my life a whole new dimension and I will always be grateful for this opportunity. You were always attentive to my difficulties and concerns, a gesture I deeply appreciate. Thank you.
Resignation Letter Templates
Both examples given above show how easy it can be to add more personal notes to your email resignation letter. By showing your gratitude, you send a more positive message.
Your email message should conclude with an invitation to follow up, your personal contact information, and an official signature.
Example #1 If you need to contact me, you can contact me at: firstname.lastname@example.org or (555) 555-5555. Sincerely, Kyle Mooney
Best Nursing Resignation Letters & Samples
Your conclusion can be brief, as in this example, or alternatively, you may want to end on a more personal note, as in the other examples below.
Example #2 I will really miss my time here at Trafford Publishing, especially the great team I worked with. Thank you, Tony, for all the lessons you’ve taught me over the years. I wish you and everyone else in the company the best and if you ever need to contact me you can email me at: email@example.com. Sincerely, Janet Preston Sample 1
This email serves as formal notification of my intention to resign from my position as Product Manager at Quality Industries Inc. My last day of work will be March 4, 2017.
Resignation Letter Templates: How To Write & Examples
Please suggest any concrete steps I can take to facilitate this transition in these last two weeks.
I am grateful for the opportunities I have had in quality and I wish you and all your colleagues the best in your future endeavors.
Unfortunately, I will no longer be working with Herewith Consulting as of April 3rd. Please accept this as formal notice of my resignation.
Resignation Acceptance Letter
I will always treasure the experience I had as an employee of Hair With and thank you for being a great person to work with. You treat your employees with the same consideration as your customers and this is reflected in the work ethic of your employees and the respect they give to their work.
Please email me if there is anything additional I can do to help you over the next few weeks.
I am writing this message to officially inform you that I will be resigning as Content Manager at Tunnel Vision. My last day of work will be May 25, 2017.
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I would like to thank you for your steadfast leadership and continued support over the past two years. It has been a real pleasure working for you. I wish you, the development team and everyone else at Tunnel Vision the best.
I hope my resignation will not cause too much inconvenience to you or the company. I put together a folder of work notes for my successor to help him integrate into the workflow quickly. If you need my help with replacement training during this transition, I would be happy to do so.
You can contact me on my personal phone number or email address, which I have provided below.
Resignation Email Example With Notice Period And Sample Formats
However, when it comes time to quit the job, there is no additional emotional distress (thankfully).
Among other things, you want to make sure you maintain friendships with your employers after you resign to get those valuable future references.
Acceptance Resignation: Fill Out & Sign Online
A resignation letter is a legal document in which you express your intention to leave your current position with a company. This gives your employer official proof that you want to resign and a traceable record that the conversation took place.
I’m sure you’ve seen many movies where the hero walks into his boss’s office and shouts:
Then everyone applauds as the hero takes his wife and kids to live on a farm or campsite or something in Hawaii.
How To Write A Resignation Letter With Examples, Templates, + Tips
Although it looks great, in real life, quitting smoking is far less glamorous, and I suggest you act opposite the good guys in the movies.
When leaving a job you should give at least two weeks’ notice period (for some employers this may be much longer) and make sure you end things on good terms.
When you leave a company, you are entitled to certain job-related benefits, such as severance pay, pension benefits or overtime pay. You can get them, however, only if you submit your resignation before your departure and within the contractual notice period.
Free Project Manager Resignation Letter Sample
Check your employee handbook or your company’s policy on employment
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