Real Estate Trust Account Ledger Template
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With that, let’s start from the beginning: what exactly is the design of accounts, and why is it important to have one?
Real Estate Trust Account Ledger Template
A chart of accounts is a list (diagram) of all the different financial accounts related to the real estate business.
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Imagine that every financial action you take in (or affect) your business is a document, and each of these documents fits neatly into a specific folder.
A chart of accounts serves as part of the foundation of a healthy business plan, so it’s worth investing time (or professional help) in creating one that does the job you need.
It can be complicated, but when you break it down into steps, the chart of accounts for wealth management is pretty straightforward.
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From there, divide those main accounts into smaller accounts. The next section describes some concrete examples.
Once that is in place, every transaction that comes in and out of the business is recorded in a chart of accounts, whether it is selling real estate, paying rent, or paying for services.
Not only does this make everything clear for you and your customers, it also makes it easy to manage financial activities in almost any way.
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There is no standard system for the chart of accounts, including those that manage properties (whether rental properties or otherwise).
If you manage a rental property, a good place to start a chart of accounts is IRS Schedule E (Form 1040).
Since you’ve already filed, you’re probably smart enough to understand how your current account falls into these important categories.
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The template below uses that form as a basis to make creating a chart of accounts as easy as possible.
However, the following is more than just a chart of accounts for a rental property. It can be used for all types of property management.
What about using the QuickBooks book of accounts template? Please note that QuickBooks has a general outline of the accounting template you can use. However, it is not a special template for property management, so you need more changes than writing your own using a special template for property management (like the one below). As such, the use of any QB models is generally discouraged.
Pp&e (property, Plant & Equipment)
It simply refers to the act of “blocking” or saving large numbers of numbers for future use in accounting.
The basic idea is that as the business grows, the number of accounts tends to grow at the same time.
Let’s say you have 20 current asset-related accounts. But over time, the number increased to 30, 40, etc.
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If we choose numbers 1-20 as asset accounts and 21-40 as liability accounts, we get 41-60 equity, 61-80 income, and 81-100 expenses… if we get 21st asset What it happened
This not only keeps the chart of accounts from cluttering, but also makes the accounts easier to identify.
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With number blocking, you and your CPA can easily identify your account type by the first number.
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If it starts with ‘2’, you know it’s a debt. If it’s 4, we know it’s a login account.
Now that the basic architecture is complete, it’s time to import all Tier 2 accounts.
A financial account can be similar or identical to the 15 financial accounts listed on your Form 1040, so it’s very easy to set up.
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However, it can be tricky when it comes time to pay taxes, as both your accountant and the IRS will need to identify you somehow.
Accumulated depreciation is also a common account designed to track the depreciation expense of an asset over time. Specifically, the original value of those assets, depreciation, and balance sheet total assets.
Now that we’ve covered the basics, it’s time to put everything together and see what our accounts are designed for.
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Below, I have covered the main 5 categories (for example 1,000 properties) and added a number of sub-accounts based on what I described in step 1.
Remember, this can be used as a basis for any type of real estate business, such as a rental property model of accounts.
Setting up an accounting system that works for you takes time. So it makes sense that once you find something that works, you don’t want to change.
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The problem with this is too much manual entry if you’re tracking your accounting in notebooks or spreadsheets.
I easily trade the hours each week for hours that I could spend doing more athletic things or simply spending more time with my family.
Schedule a free demo today to see how we can evaluate your real estate appraisal and more.
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Therefore, to track multiple assets in the chart of accounts, use another level of sub-accounts and organize them as follows:
One last quick note: The way you create a chart of accounts is slightly different depending on:
For example, if you are a property manager, you should list the rent payments you receive under Liabilities in the same way that you list security deposits as Liabilities.
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You can download our Free Business Accounting Template (Excel format) to use everything you’ve learned in this guide, or to make sure you haven’t forgotten anything in your current setup.
Whether you manage dozens or hundreds of properties, creating a chart of accounts is key to effectively organizing your accounts.
With the right set of accounts in place, you can generate accurate and reliable reports and use the most important type of data, financial data, to better manage your finances and those of your customers.
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It will take some time to set up, but once you have your plan up and running, you can easily submit it to your CPA for management, now or in the future.
Make the process of setting up your own chart of accounts simple and easy with the tips, instructions, and examples provided in this guide.
David is the co-founder and CMO of , a best-selling author, legal CLE speaker, and real estate investor. When he is not with his three children, he teaches here. Phone Address Attorney Money Date Trust Notes CK. Invoiced 10 Jan 11 Rev 3/99 Cost advanced AR Bal accepted. Prepaid balance courtesy of the Oregon Bar Association Professional Responsibility Fund Trust Account
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