How To Compute Overtime Pay In Excel

Monday, January 9th 2023. | Sample Templates

How To Compute Overtime Pay In Excel – The IF function is one of the staples of Excel formulas. This is one of the first formulas that people learn when learning to use Excel. It is also used EVERYWHERE, and I really mean EVERYWHERE. I even wonder if this was one of the first formulas introduced in Excel years ago. The IF function actually looks at a condition (evaluated as True / False) and then takes an action if the condition is true or another action if the condition is false.

Many, many, many formulas start with an IF function. Before implementing the IFERROR function, I used the IF function to clear the errors I got from my formulas.

How To Compute Overtime Pay In Excel

How To Compute Overtime Pay In Excel

This is just a simple example, but I always use this when there is no IFERROR function.

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The usefulness of doing one activity compared to another is important in almost everything we do. “Is it time to go to work? If so, then leave the house. If not, read more Spreadsheets Made Easy articles.” When working with our data, we obviously have to make decisions. Decisions are based on yes/no criteria. This is what the IF function helps us with.

How To Compute Overtime Pay In Excel

Here we have a simple table that shows the names of the employees, their hourly rate, and how many hours they work.

We want to calculate overtime hours. We can do this by looking at their hours worked, determining if the employee worked more than 40 hours in a week, and finally applying the overtime rate.

How To Compute Overtime Pay In Excel

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The underlined part shows the “Yes / No” question we asked, “Are the working hours more than 40?”

Next, we need to state the formula for what to do if more than 40 hours have actually been worked:

How To Compute Overtime Pay In Excel

Now the text below shows that we take the hours that were over 40, then multiply by 1.5 times the hourly rate.

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What if the number of hours does not exceed 40? In this case, we want to display 0:

How To Compute Overtime Pay In Excel

And that’s it. If you liked this post, let me know in the comments below and tell me what you want to do next. Tracking employee time in an Excel spreadsheet isn’t the easiest way to track hours worked on a payroll. For this, you can check out automatic time tracking that integrates seamlessly with your payroll solution. But if you’re still shopping around and wondering if spreadsheets are right for you, download one of our free timesheet templates or learn how to create a timesheet in Excel. If you want to know how to create a timesheet template in Excel, here is a step-by-step guide to help you.

Every company has different needs. They depend on the type of work you do, the number of employees, and about a hundred other variables. Therefore, the first step in creating a timesheet in Excel is to identify the categories that you need to create to make your payroll and business a success. This time sheet has space for employees to enter the following information for each week.

How To Compute Overtime Pay In Excel

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Your Excel timesheet can also have columns for yes or no answers to questions (eg, were you injured at work? Was the project finished?) or space for a client’s signature.

Once you know what columns or labels you want for your timeline, it’s time to create a working product. This way you can create a timesheet that every employee can use.

How To Compute Overtime Pay In Excel

To create an easy-to-read table, you first need to get started. Expand all your cells by expanding cell A (our cell is set to 14.83). Then right-click column A, select Copy, select columns B-L, right-click again, and select Paste As and then Format.

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Enter your company name in cell A1. Center the text by width and height, format the text by font, size (we used size 38) and color, and make it bold. Highlight cells A1-L1. From the Home toolbar, select Merge and Center.

How To Compute Overtime Pay In Excel

Add tags such as EMPLOYEE and MANAGER (date line and signature for both), START DATE THIS WEEK, STANDARD SALARY and OVERTIME SALARY. We used cells A2, A4, F2, F4, K2, K4, E6, H6 and K6.

Select START DATE THIS WEEK, STANDARD WAGE, and OVERTIME WAGE so that the words do not fill more than one cell.

How To Compute Overtime Pay In Excel

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In the cells after each sticker, for employees and managers, enter or type a line by merging the cells and then using the bottom border (from the border tool on the Home toolbar). Merge cells A7-L7 to create a small barrier between the next set of stickers.

In row 8, create tags for each column: DAY, DATE, JOB/PROCEDURE, EXPECTED, EXPECTED, PARTNERSHIP, TIME IN, PARTNERSHIP, TOTAL (HOURS), OVERTIME (HOURS), SICK (HOURS), HOLIDAY (HOURS) , and ID (HOURS). TIME IN and TIME OUT are listed twice to account for lunch breaks.

How To Compute Overtime Pay In Excel

Fill the row with any color you want and use the border tool to add boxes around the column headers. Center and bold the text.

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In this weekly work time report, we filled the cells below DAY with the days of the week, starting with Monday in cell A9 and ending with Sunday in cell A15. Place the stickers up and down and side to center. Then lines 8-19 read better. All our lines are around 46.00. Apply borders to all cells below the label row. Then add Bold Box Borders to better divide the table.

How To Compute Overtime Pay In Excel

If your plan is to print out this template and return the handwritten timesheet information to employees, you’re almost done!

The last thing you need to do is assign labels to the summary. In cells G16, G17, and G18, enter THIS WEEK’S HOURS, RATE, and MULTIPLICATION. Enter K19 TOTAL in the cell. Make these cells your desired color and make the text centered and bold. Use the edge tool to separate these parts.

How To Compute Overtime Pay In Excel

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Finalize and polish your document by removing unnecessary grids. Select View and uncheck the box that says Gridlines.

This is where we begin the magic of the spreadsheet. Assuming you haven’t deleted or added any days to the worksheet, the HOURS THIS WEEK cell should be G16 and the TOTAL cell should be K19.

How To Compute Overtime Pay In Excel

Follow the instructions in step 5, then highlight cells H16 above L16 and down to row 18. Gray out these and cell L19. Your timesheets are now different from other employee timesheets.

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Step 2: Click cell H16 or any cell directly next to the box that says HOURS THIS WEEK. In the formula bar, type =SUM(H9:H15) and press Enter. This box now adds all the numbers entered in the TOTAL (HOURS) column.

How To Compute Overtime Pay In Excel

Step 3: Click on cell I16. In the formula bar, type =SUM(I9:I15) and press Enter. This box now adds all the numbers entered in the ADDITIONAL (HOURS) column.

Step 4: Click on cell J16. In the formula bar, type =SUM(J9:J15) and press Enter. This box will now add all the numbers entered in the column named PATIENT (HOURS).

How To Compute Overtime Pay In Excel

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Step 5: Click on cell K16. In the formula bar, type =SUM(K9:K15) and press Enter. This box now adds all the numbers entered in the DAY (HOUR) column.

Step 6: Click on cell L16. In the formula bar, type =SUM(L9:L15) and press Enter. This box now adds all the numbers entered in the HOLIDAY (HOURS) column.

How To Compute Overtime Pay In Excel

Step 7: Enter the employee’s hourly rate in cell H17 (or any cell immediately adjacent to RATE). Enter the excess compensation in the adjacent cell.

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If your company offers paid time off (PTO) for sick days, vacations, and holidays, complete J17, K17, and L17 at the employee’s regular hourly rate.

How To Compute Overtime Pay In Excel

For example, if your employee makes $10 an hour, your bottom line would look like this:

Step 8: Now calculate the subsets. Click cell H18 (or any cell directly adjacent to SUBTOTAL). In the formula bar, type =SUM(H16*H17) and press Enter. This box now shows the total hours worked by employees at their regular rate of pay to show how much they are owed*.

How To Compute Overtime Pay In Excel

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Step 9: Click on cell I18. In the formula bar, type =SUM(I16*I17) and press Enter. Now, in this box, it is reported about the employee’s overtime hours, based on his overtime wages, and how much he owes.

Step 10: Click on cell J18. In the formula bar, type =SUM(J16*J17) and press Enter. Now this box shows the employee’s paid sick hours at their rate of pay, showing how much is owed*.

How To Compute Overtime Pay In Excel

Step 11: Click on cell K18. In the formula bar, type =SUM(K16*K17) and press Enter. Now, in this box, the employee’s paid vacation hours are shown according to their salary, and how much they owe*.

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Step 12: Click on cell L18. In the formula bar, type =SUM(L16*L17) and press Enter. In this box, the employee’s paid vacation hours are multiplied by their rate of pay, which shows how much they owe*.

How To Compute Overtime Pay In Excel

For example, let’s assume that the worker worked 42 jobs

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