How To Write A Simple Business Case

Friday, January 20th 2023. | Sample Templates

How To Write A Simple Business Case – A business example is a project management document that explains how the benefits of the project outweigh its costs and why the project should be implemented. Business cases are prepared at the project initiation stage and aim to include all project objectives, costs and benefits to convince stakeholders of its value.

A business case is an important project document to prove to your customer, client or stakeholder that the proposed project is a sound investment. Below, we’ve illustrated the steps to writing one that will influence them.

How To Write A Simple Business Case

How To Write A Simple Business Case

The need for a business case is that it brings together the financial assessment, proposal, strategy, and marketing plan into a single document and provides a complete picture of how the project will benefit the organization. Once the project stakeholders have approved your business case, you can start the project planning phase.

How To Write A Business Case (with Examples & Template To Help)

Projects fail without a solid business case, as this document is required to start the project and is the basis for the charter and project plan. But if the project’s business case isn’t anchored in reality and doesn’t serve a need that aligns with the organization’s larger business goals, it doesn’t matter.

How To Write A Simple Business Case

The research you’ll need to build a strong business case is the why, what, how and who of your project. This must be clearly stated. Elements of your business case will address why, but in more detail. Think of a business case as a document created during the initial phase of a project, but which will be referenced throughout the project’s lifecycle.

Whether you are starting or completing a new project, take the time to write a business case to justify project expenses, identifying the business benefits your project will bring and which stakeholders are most interested in benefiting from the work. These four steps will show you how to write a business application.

How To Write A Simple Business Case

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Projects are not created for the sake of projects. They have a purpose. They are usually initiated to solve a specific business problem or create a business opportunity.

You must “lead with need”. Your first task is to figure out what the problem or opportunity is, describe it, figure out where it comes from, and then determine the timeframe needed to resolve it.

How To Write A Simple Business Case

This may be a simple statement, but it is better articulated with some research on the economic climate and competitive environment to justify the project schedule.

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How do you know if your project is the best possible solution to the problem defined above? Of course, choosing the right solution is difficult, and the road to success is not paved with unfounded assumptions.

How To Write A Simple Business Case

One way to narrow your focus to making the right solution clear is to follow these six steps (after you’ve done your research, of course):

You’ll need to rank the solutions, but before you do that, it’s best to define criteria, perhaps using a scoring mechanism to help you prioritize solutions to choose the right one.

How To Write A Simple Business Case

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Regardless of your approach, after crunching your numbers, the best solution to your problem will become clear. Again, you should also document this process in your business case.

So, you’ve identified your problem or business opportunity and how to achieve it, now you need to convince your stakeholders that you’re right and that you have the best way to implement the process to achieve your goals. That’s why documentation is so important; it offers a practical way to solve the underlying problem you have identified.

How To Write A Simple Business Case

Now, this isn’t just an exercise to appease senior management. Who knows what you might discover in the research you do to investigate the underlying problem and identify workarounds? You can save your organization millions by using an alternative solution to the one originally proposed. By investing in a solid business framework, you can engage your sponsors or your organization’s leadership with a clear vision of how to deliver the business benefits they expect.

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Our Business Application Word Template is the perfect tool to start writing your business application. It has 9 main business areas that you can customize as needed. Download the template for free and follow the steps below to create a great business case for all your projects.

How To Write A Simple Business Case

One of the key steps to starting a business is creating a business checklist. Below is a detailed outline to follow when developing a business case. You can choose which of these elements are most relevant to your project stakeholders and add them to our business application template. Once your business case is validated, start managing your projects using powerful project management software such as .

An executive summary is a short version of each section of your business case. It is used to give stakeholders a quick overview of your project.

How To Write A Simple Business Case

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This section is intended to provide general information about your projects, such as the business objectives to be achieved and an outline of the project plan.

First, you need to understand what you are trying to do and what problem you want to solve. You will need to define your project’s vision, goals and objectives. This will help you define the scope of the project and define the project deliverables.

How To Write A Simple Business Case

The project scope defines all the tasks and deliverables your project will accomplish to achieve your business objectives.

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This is where you can put your project in context, explaining the problem you want to solve and how it fits into your organization’s vision and strategic plan.

How To Write A Simple Business Case

Depending on the project you are working on, the quality requirements will differ, but they are essential for the success of the project. Collect them all, find out what determines whether you ran them successfully, and report the results.

It’s time to create a project plan. Find out the tasks you need to complete to complete the project. You can use the work breakdown structure template to make sure everything is complete. After collecting all the tasks, estimate how long each one will take.

How To Write A Simple Business Case

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Project management software makes creating a project plan much easier. You can upload your work breakdown structure template and all your tasks are filled in our tool. You can organize them according to your production cycle using our kanban board view or use our Gantt chart view to create a project timeline.

Your budget is an estimate of everything included in your project plan and how much it will cost to complete the project on time.

How To Write A Simple Business Case

Create a project timeline estimating how long each task will take to complete. For a more efficient project schedule, use the tool to create and print a Gantt chart. This will provide additional data visualization and a flourish of skills that Excel spreadsheets lack.

Free Business Case Templates

Project management refers to all project management rules and procedures that apply to your project. For example, it defines the roles and responsibilities of project team members and a decision-making framework.

How To Write A Simple Business Case

Define check-in and status update milestones and determine how stakeholders will be informed of progress throughout the project lifecycle.

Create a plan to monitor and track your progress throughout the project to compare planned to actual progress. There are task tracking tools that can help you monitor progress and performance.

How To Write A Simple Business Case

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Again, using a project management tool improves your ability to see what’s going on in your project. have tracking tools such as dashboards and status reports that provide a high-level view and detailed information, respectively. Unlike lightweight apps that require a dashboard to be set up, our app is built into a tool. Even better, our cloud-based software provides real-time data to generate insights. Also get reports not only on status updates but also on timesheet, workload, portfolio status and much more with just one click. Then filter the reports and share them with stakeholders to keep them up to date.

This is a very important section of your business case because this is where you explain how the financial benefits outweigh the costs. Compare the financial costs and benefits of your project. This can be done through sensitivity analysis and cost-benefit analysis.

How To Write A Simple Business Case

Identify direct and indirect competitors and evaluate their products, strengths, competitive advantages and business strategy.

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A SWOT analysis helps to identify your organization’s strengths, weaknesses, opportunities and threats. Strengths and weaknesses are internal, while opportunities and threats are external.

How To Write A Simple Business Case

There are many risk categories that can affect your project. The first step to mitigating them is to identify and assess the risks associated with your project activities.

, an award-winning project management software, can collect and aggregate all the different data collected and easily share it with your team and project sponsors.

How To Write A Simple Business Case

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Once you have a spreadsheet with all your tasks, you can import it into our software. It is then immediately placed on a Gantt chart. Just set the duration of each task,

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