Missed Appointment Letter Samples Guide: Tips And Examples

What is a Missed Appointment Letter?

A missed appointment letter is a letter sent by a patient or client when they are unable to make an appointment with a doctor, lawyer, or other professional. The letter is used to inform the professional of the missed appointment and provide an explanation for why the appointment was not kept. The letter may also provide an apology for the inconvenience caused by the missed appointment and request a rescheduling of the appointment. In some cases, the letter may be used to confirm an already rescheduled appointment.

Why Send a Missed Appointment Letter?

Sending a missed appointment letter is important for two reasons. First, it is a polite way to inform the professional that the appointment was missed. This helps to avoid any confusion or misunderstanding regarding the missed appointment. Second, it is an important way to maintain a good relationship with the professional. This could be important if the patient or client needs to reschedule the appointment or if they need to contact the professional in the future.

What to Include in a Missed Appointment Letter

When sending a missed appointment letter, it is important to include all relevant information. The letter should include the patient or client’s name, contact information, and the date of the missed appointment. It should also include an explanation for why the appointment was missed and an apology for any inconvenience this may have caused. If the patient or client would like to reschedule the appointment, they should include this information in the letter as well.

Sample Letters for Missed Appointments

Sample Letter 1: Missed Appointment Due to Illness

Dear [Name],

I am writing to inform you that I was unable to keep my appointment on [date]. Unfortunately, I have come down with a sudden illness and was unable to make it. I apologize for any inconvenience this may have caused.

I would like to reschedule my appointment for a date that is convenient for you. Please let me know when you have availability and I will do my best to accommodate your schedule. I look forward to hearing from you.

Sincerely,

[Name]

Sample Letter 2: Missed Appointment Due to Emergency

Dear [Name],

I am writing to inform you that I was unable to keep my appointment on [date]. An unexpected emergency came up that required my immediate attention and I was unable to make it.

I apologize for any inconvenience this may have caused. I would like to reschedule my appointment for a date that is convenient for you. Please let me know when you have availability and I will do my best to accommodate your schedule. I look forward to hearing from you.

Sincerely,

[Name]

Sample Letter 3: Missed Appointment Due to Miscommunication

Dear [Name],

I am writing to inform you that I was unable to keep my appointment on [date]. Unfortunately, there was a miscommunication regarding the time of the appointment and I did not realize it was scheduled for that day.

I apologize for any inconvenience this may have caused. I would like to reschedule my appointment for a date that is convenient for you. Please let me know when you have availability and I will do my best to accommodate your schedule. I look forward to hearing from you.

Sincerely,

[Name]

Tips for Writing a Missed Appointment Letter

When writing a missed appointment letter, it is important to keep the following tips in mind:

• Be polite and courteous.
• Explain why the appointment was missed.
• Express regret for any inconvenience caused.
• Include all relevant information.
• Request a rescheduling of the appointment.

Conclusion

Sending a missed appointment letter is an important way to maintain a good relationship with a doctor, lawyer, or other professional. The letter should include an explanation for why the appointment was missed, an apology for any inconvenience caused, and a request to reschedule the appointment. Following the tips and using the sample letters provided in this guide can help make writing a missed appointment letter easier.

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